章程Constitution

1.     General

1.1   RECA will be known as the Regina Engineering Chinese students’ Association, which is a non-profit organization under the Regina Engineering Student Society.

1.2  The address of the RECA is as follows:

Regina Engineering Chinese students’ Association.

Faculty of Engineering

University of Regina

Regina, Saskatchewan

S4S 0A2

2.     Objective

The objectives of the RESS shall be:

2.1 To build a community of support for Chinese students in engineering program.

2.2   To unite students with Faculty of Engineering.

2.3   To promote good fellowship and engineering spirit among Chinese engineering students.

2.4   To provides services for all Chinese students

-         Reception for new arriving Chinese students

-         Tutorials and seminars

-         Presentations from some experienced engineers

-         Social events

-         Information and questions collecting

3. Membership

Since RECA is a non-profit organization, there is no membership required.

4. The Council

The Council of the RECA will consist of:

a. The President

b. Vice President

c. Director of Affairs

d. Director of Communication

e. Director of Social

f. Director of Finance

g. Faculty Advisor (non-voting)

5. Duties of Council Positions

5.1 The President shall:

-         Co-ordinate RECA Council activities

-         Chair all meetings of the RECA at which s/he is present

-         Ensure that all Council members are fulfilling their responsibilities

-         Be ultimately responsible for actions taken by the RECA

-         Be responsible for RECA succession planning, as well as actions to ensure a smooth transition between changing Executives.

-         Act as a chief spokesperson on behalf of the RECA

-         Be the primary interpreter of the RECA Constitution

-         Be responsible for the authority of financial transactions under the name of the RECA

-         Communicate with the Faculty members of Engineering and RESS committees

-         Pursue corporate sponsorship for events

5.2 The Vice-President shall:

-         Assist the President in coordinating Council business

-         Replace the President's duties in his/her absence

-         Serve as a liaison to event Chair when the RECA or related engineering societies host external events

-         Encourage RECA members to participate in the various RECA social events

-         Increase morale and the spirit of engineering within RECA membership

-         Be actively involved with the planning and operation of RECA social events

-         Provide continuity to the executive during transitions between elections

5.3 The Director of Affairs shall:

-         Assist the President in coordinating Council business

-         Assist Director of Communication to deal with all the academic affairs

-         Serve as Chief Returning Officer for RECA elections

-         Prepare an accurate financial accounting of all Tutorial Program expenses each semester

-         Be responsible for publicizing all RECA functions

-         Take minutes at Council and General meetings

-         Be responsible for maintaining and updating both hard and soft copies of all official RECA documents and archives

5.4 The Director of Communication shall:

-         Assist the President in coordinating Council business

-         Act on student academic concerns and academic complaints

-         Be responsible for the Supplemental Tutorial Program

-         Keep up to date the email address lists of both the RECA Executive and the RECA

-         Properly document all tutorial agreements and arrangements

-         Be responsible for the printing of any RECA newsletters, posters and other RECA publications

5.5 The Director of Social shall:

-         Assist the President in coordinating Council business

-         Organize and Chair the social events

-         Be responsible for publicizing all RECA functions

-         Encourage RECA members to participate in the various RECA social events

-         Be actively involved with the planning and operation of RECA social events

5.6 The Director of Finance shall:

-         Be responsible for the management of moneys received or negotiated for by the RECA

-         Be responsible for the RECA bank account, in conjunction with the RECA President

-         Be consulted on all financial matters of the RECA

-         Be responsible for preparing an annual budget and financial plan to RECA and RESS

-         Be responsible to maintain written financial records and to post semester reports

5.7 The Faculty Advisor shall:

-         Be a liaison between the staff members of the Faculty of Engineering and the RECA

-         Provide advice and support to members of the RECA

6. ELECTIONS

6.1. Election of the position of the President holds on the Monday of the second week after the beginning of Fall semester each year and end immediately in the end of that day at 4:30 pm

6.2 Candidates wishing to be appointed to an RECA position must first request the appointment at a regular Executive meeting. The previous Executive shall appoint positions not elected at the same day as the election of the President

6.3 Positions of Appointment:

Vice President

Director of Affairs

Director of Communication

Director of Social

Director of Finance

7. MEETINGS

7.1 Executive Meetings of RECA

-         Executive Meetings shall be held every twice week, or more frequently at the discretion of the president, who may call a meeting at any time.

-         Each executive members shall attend every executive meeting besides emergency issues

7.2 General Meetings of RECA

-         General Meetings shall be called within the first month of each semester.

-         All members are welcome to participate in General meeting

-         Motions involving changes to the constitution may be held in the General meeting.

-         Members who are not available during the meeting time may proxy their vote to members attending the meeting.

7.3 Executive meetings of RESS

-         RECA shall have at least one executive member to present in Executive meetings of RESS

8. MONEY

-         Main Account shall be used to pay bills, purchase stores, and purchase items for social Events.

-         All monies received from revenue sources shall be deposited into this main account.

-         The signing authority for the accounts consists of signatures of President, and Director of Finance.

-         The Chair of each event must present a budget in an Executive meeting for Executive approval.

-         The Executive shall approve any purchases in excess of twenty dollars ($20.00).

       Purchases less than $20.00 are subject to review by the Honorary Director of Finance if requested by the Executive.

9. ACT OF LAW

-         Any Executive member must disclose any conflict of interest in any proposed action of the RECA. Said Executive member cannot vote in approval of said action.

-         All functions sponsored by the RECA shall conform to civil and criminal law.

10. INTERPRETATION OF THE CONSTITUTION

Director of Social in consultation with the President shall make interpretation of any ambiguous or debated clauses in this constitution.

11. AMMENDMENTS TO THE CONSTITUTION

-         Amendments to this constitution may be made by a majority vote of the members present at any General Meeting of the RECA where a quorum is presented, and shall be done in accordance with the Non-profit Corporations Act.

-         Regina Engineering Chinese students’ Association formation date: September 28, 2004

-         Constitutional amendments: Feb. 12, 2005